Meeting Management Tools List (July 2025)

Meeting scheduling can be a difficult and time-consuming process, especially when it comes to internal and external meetings. This tool is designed to revolutionize this process, streamlining it so that businesses can focus their attention on growth. This all-in-one solution makes meeting booking easier, faster and less of a hassle. To add to this, this routing feature automatically sends booked meetings to the right person, taking the guesswork out of the equation. By providing a comprehensive approach to meeting scheduling, tool can help businesses to maximize their time and reach their desired objectives.

Dive is a user engagement platform that fosters culture, strengthens human connections, and increases employee engagement in a remote company. It enables you to hang out, play games, have important discussions, and have enjoyable adventures together, on a video session. With Dive, you can customize team-building activities and games to boost remote employee engagement. You can boost collaboration, connection, and team morale among employees while having a lot of fun. You don't only provide a location for casual hangouts with Dive; you also establish a united culture where co-workers interact, feel connected, and appreciated. With Dive's high-quality audio and video platform, you can make your team meetings more interesting and dynamic. You can play games, send emojis, sounds, and gifs to your colleagues, and set Rituals for a weekly dose of fun using Dive rooms. You can schedule a hangout session with Rituals at any moment throughout the week. You can also examine your position and confront your colleagues’ using scoreboards with Dive. Additionally, the platform allows you to connect with Slack more quickly and easily for better collaboration.

Smart agendas can help teams make decisions and take action quickly and efficiently. These agendas are multi-player, allowing multiple people to collaborate and discuss their ideas. They also integrate with your favorite calendar, making it easier to plan and hold meetings. Automation tools can help streamline the process of preparing for a meeting, giving teams more time to focus on the task at hand. Once a meeting starts, teams can use structured agendas to capture all outcomes and next steps. This helps promote accountability and ensure that everyone is on the same page. The agendas also help to link intention to action, ensuring that the meeting is not just a waste of time. Smart agendas can help teams to make the most of their time and be productive.

Planist software is an integrated meeting scheduling system based on block chain. The software offers tools to customize logo, URL, and manage created events based on rules and exceptions. Access calendars to find the available times and make payments via popular gateways.

MeetingBest is a platform used to digitize meeting event management processes in real-time. The software offers complex approval flow tools results and record event details via SMS/mail/PC version/mobile terminal. Measure the cost details and review process of meetings to automate workflows. Medium and Large Enterprises make use of the software.

Versational is an AI work productivity solution designed to help professionals maximize their efficiency and reduce wasted time. By cutting down meetings by 35% and follow-up work by 75%, Versational enables teams to focus on important tasks and unleash greater value. The platform comes with a variety of useful features that streamline follow-up, autonomously answer questions, and generate content for specific tasks. With Versational, professionals can save time, money, and resources so they can do more with less. After every meeting, the platform generates actionable insights to provide users with a better picture of their progress. Moreover, Versational comes integrated with third party apps that increase efficiency even further—so users can manage project plans smoothly without ever breaking the workflow. Professional teams looking for an effortless way to optimize their performance can rely on Versational's range of powerful features to easily accelerate their progress.

Crewdle is an advanced video conferencing software that enables you to host video chats and video conferences with your employees, colleagues, friends, and clients. It offers you a user-friendly interface with a large variety of simple and useful functionality for hosting high quality video meetings. With Crewdle, you can create your own personal meeting space by creating your personal ID. You'll obtain a short URL with your personal ID, which you can share with others so they can reach you fast. You can meet your contacts in your customised room or join someone else’s room with a single touch. You can host new online meetings quickly and effortlessly from your dashboard. Crewdle lets you record your meetings and simply share it with attendees afterward so they can watch it at their leisure. You can invite additional attendees using active links that can open the virtual conferencing room in a browser or in iOS or Android mobile apps. Additionally, the video and audio are stored in the Crewdle cloud, and the files can be viewed in a browser.

Find what’s important in video meetings fast. Gistify uses artificial intelligence to help get the most out of your recordings. Using patent-pending technologies, the Gistify service allows to transform audio and video into a new, visual experience, creating an interactive tool that saves time. Take advantage of recorded meetings and let us take the notes so can be more present.

Start day with an accurate report of daily activities from the last 24 hours across a number of supported platforms. An automated visual report posted to the team's standup channel. Autostandup is generated from a number of 3rd party tools used daily by developers. The first thing need to do is create an account. Sign up using email, username and password. Next, put autostandup into use. Go to configuration page under username at the top right. There will find a list of app integrations. Activate the apps use on a daily basis and authorise account.

Remeet - Rewire your distributed team’s communication channels for maximum productivity with a fundamentally new approach to meetings. Many meeting-related rituals are nothing more than bandaids that we use to patch meetings’ faulty, backward nature.

Retro Rabbit is a slack tool to solve all common retrospective issues that teams can use to submit notes and receive honest feedback about their efforts anonymously. With the help of a single Slack command, users can save notes throughout the entire sprint of the project. The tool helps teams save about 30 minutes of set up and enables the team to start discussions right away. Team members can even upvote the most important discussion points to create actionable items. The tool is designed to be user-friendly with a simple design that aids productivity. With Asynchronous Retros, users do not have to remember the entire sprints. All they have to do is submit a note of retros and it will be accordingly collected. And with a single click, they can even load all the notes for an easy group review. With a simple pricing structure, users receive a pay-as-you-go model that charges them only for the active users.

Ninety is a revolutionary cloud-based software providing small to mid-sized companies with the core tools needed to grow and thrive. Ninety’s platform integrates data, processes and people into one comprehensive system, so you can achieve your short- and long-term goals while accelerating your company’s vision.

conversAItions the intelligent meeting copilot that will revolutionize the way they conduct business. Designed for professionals like them, this AI-powered tool is the perfect partner for individuals and teams of all sizes, from startups to enterprises. Whether they're in sales, investing, marketing, engineering, or any other department, conversAItions is their ultimate assistant in keeping meetings on track, fact-checking information, and capturing crucial notes. Gone are the days of scrambling through messy scribbled notes, trying to remember what was discussed in a meeting. With conversAItions, they can now rely on accurate and efficient note-taking, leaving they with more time to actively participate and contribute to the discussion. This innovative technology ensures that they never miss a beat, making sure that all crucial points are captured and organized for easy reference. But that's not all this AI-powered meeting copilot also can fact-check information in real-time, providing them with reliable and verified data to support their conversations. With conversAItions, they can confidently deliver presentations and make informed decisions with the assurance of accurate information.

Hypercontext (previously Soapbox) is a platform used to streamline objectives, meetings, and morale into one workflow. The software offers customizable meeting agendas for your one-on-ones, team meetings and other recurring meetings. Take meeting minutes right within your agenda and gain insights with real-time employee feedback to measure meeting effectiveness in minutes. HR Managers, Small and Medium companies make use of the software.

If the customer tired of wasting time and resources on meetings that never seem to produce any measurable outcomes? With Meeting Cost Calculator, can finally find out the real cost of organizing a meeting, and understand if it is truly worth it. This comprehensive tool provides detailed insights into meeting expenses, making it easier for organizers to step back and assess the true value it will add to their organization, and identify the success metrics that will result from it. By providing calculated, data-driven insights into potential costs, Meeting Cost Calculator allows professionals to make informed decisions about their meetings, while helping to increase organizational efficiency in the long-term. On top of that, Meeting Cost Calculator allows organizers to understand their overall meeting culture by providing organizational-wide metrics. This allows professionals to make informed decisions about the value their meetings will bring, and allows them to influence the meeting culture within their organization. With Meeting Cost Calculator, will never waste another minute or penny on meetings with unmeasurable outcomes.

Flows software is a platform used to create efficient and engaging meetings. The software offers a meeting planner, that implements a workshop planning framework and Facilitation dashboard to check the agenda. Set time for the planned activity and measure the progress via dedicated dashboard for participants. It integrates with Slack, Microsoft Teams, and more.

Meetinch is a collaboration tool for effective meeting management that helps to plan, run, track, and schedule team meetings in the most productive way. Meetinch app combines all your past and future meeting agendas and notes, along with tasks and made decisions. Use the meeting agenda templates or create your own, so you never have to write the same meeting plan again.

Put an end to complicated scheduling. Manage meetings and appointments without any hassle: send the link, find the best time to meet, and book the call that’s it. It takes less than 5 minutes to lay down scheduling preferences. Share personal link or embed it directly on website. The call’s details get automatically added to both calendars. Embed calendar, get a custom domain for calendar, use templates to style calendar.

Talkie transforms the way remote teams communicate by making collaboration as effortless as a quick hallway chat. With its 1-click voice-only feature, teams can connect instantly for short, impactful conversations without the hassle of scheduling time-consuming meetings. Need to share an update? Talkie lets to send voice messages with real-time transcriptions, so everyone stays informed while saving time and energy. Will never have to wonder who's joined a discussion—Talkie provides immediate visibility into participants, ensuring the team can jump into the conversation without waiting around. By streamlining communication, Talkie helps remote teams stay connected and focused on the work that truly matters. Say goodbye to meeting fatigue and hello to seamless collaboration!

SpeakUp Live is an all hands meetings tool that makes it easy to field questions from your remote audience. Anyone can post a question or vote on questions. The meeting leader can easily see the top voted questions and answer them within the tool, or live in the meeting.