ActiveCollab

About ActiveCollab

ActiveCollab is a project management tool. It allows users to organize their entire work including tasks, communication, team members, and files with a single app. The collaboration features and centralized communication makes for quicker messaging, comments, feedback and file sharing without the need for scattered emails. Meetings, tasks, and statuses can be viewed at a glance by every authorized personnel. The tool also lets users track times for the team members and use the data to evaluate and estimate timelines. Invoices can be created according to the tracked times for accurate billing. Users can also add branding using the Invoice Designer and send it directly from ActiveCollab. Payment gateways and recurring invoices can be set up as well. Payments can be tracked with statuses such as unsent, sent, partially paid, or paid. Integrations with QuickBooks and Xero enables them to use ActiveCollab time records to generate invoices.

Screenshots & Videos

Pricing

Free Trial Available
Starts at $3.17.
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

99%
Reviews

90%
Momentum

65%
Popularity

86%

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)
Desktop App (Windows, Mac)

Organization Types Supported

All (Small, Medium, Large)

API Support

Available

Modes of Support

Business Hours, Online

ActiveCollab Awards

# 18 Fastest Growing Software Project Management Software
Q1 2025

# 15 Most Popular Software Project Management Software
Q1 2025

# 13 Most Popular Software Project Management Software
Q2 2024

# 12 Most Popular Software Project Management Software
Q2 2023

# 19 Highly Rated Project Management Software
Q1 2022

# 10 Most Popular Project Management Software
Q1 2022

# 10 Highly Rated Project Management Software
Q2 2020

# 11 Most Popular Project Management Software
Q2 2020

ActiveCollab Features

Show Feature Explanation

Show Missing Features

Project Management Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

99%

Unique Features

Idea Management

Facility to receive insights from internal and external stakeholders

Portfolio Management

Portfolio management is the art and science of making decisions about investment mix and policy

Issue Management

Issue management is the process of identifying and resolving issues. Problems can be resource constraint, technical failures etc.

Standard Features

Timeline View

Allows to plan and prioritize and visualize tasks in a GANTT chart like horizontal time-axis.

Project Templates

It holds a bundle of built-in templates that can be customized and used in different projects

Custom Workflows

Facility to create workflows with custom stages, process, and status.

Kanban Board

To visualize the workflow of a project typically representing sticky notes on a white board

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Recurring Task Management

Helps in monitoring and tackling the tasks or responsibilities that are needed to be managed on a recurrent basis

Time & Expense Tracking

Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

Task Management

Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting.

Status Tracking

Status Tracking refers to the management of projects, which includes but is not limited to measuring and reporting the status of milestones, tasks and activities

Resource Management

Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances.

Requirement Management

Requirements management is the process of collecting, analyzing, refining, and prioritizing product requirements and then planning for their delivery.

Project Planning

Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources.

Percent-Complete Tracking

Percentage of work done on estimated items.

Milestone Tracking

They act as signposts through the course of your project, as they help to ensure that you're staying on track.

Budget Management

Analyzing financial information to ensure all operations are within budget

Document Management

Ability to store and manage various information and documents in electronic format.

AI Assistant

AI Assistant helps you provide information and perform specific tasks to significantly improve your success rate. It can perform one or many tasks like analyzing your deals, contacts, and emails, generating the perfect email, and more.

IT Project Management

IT project management is the process of planning, organizing and delineating responsibility for the completion of an organizations' specific information technology (IT) goals.

Billing and Invoicing Features

Payment Reminders

Helps to chase payments as they come due with automated payment reminders

Quotes (Estimates)

Helps in providing quotes/estimates that offers an estimation of the overall cost

Payment Processing

Helps to manage automated transactions across various online channels

Contact Database

Helps to maintain contacts and segregate them according to their needs

Recurring (Subscription Billing)

Billing consumers on a time determined basis for products or services received

Project Billing

Simplify client invoicing, improve cash flow, and measure the profitability of contract projects

Online Payments

Accept payments online directly through your account

Online Invoicing

Create invoices online and email them to your clients with just one click

Mobile Payments

Accept payment directly on your mobile handset

Invoice History

Invoice history feature allows you to verify or check all your past invoices anytime you want

Hourly Billing

This feature allows a business to create bills and invoices on hourly basis

Customizable Invoices

Allows the business to customize their invoices with their company logo as per their needs and requirements

Multi-Currency

Enables payment and collection in multiple currencies.

Offline Payments

Helps to record cash and credit payments on retail operations

Tax Calculator

Automatically calculates the detailed tax amount at the latest tax slab rate

Dunning Management

Helps to manage complications of credit card payment decline and inform the customer of failed charges.

Customer Portal

Provides a client the access to various company information such as ordering history, customer account information, past invoices, etc.

Contingency Billing

Handling of bills related to contingencies

Collaboration Features

Group Calendars

Helps the user to stay updated and alert with upcoming deadlines, important events, dates, etc

Discussion Boards

Provides a virtual discussion site where team members can interact through posted messages or by leaving comments

Cooperative Writing

Allows multiple people work on creating or editing a document

Chat (Messaging)

Allows users to collaborate better by exchanging views and collect information through chatting or texting

Brainstorming

Allows team members and others coming together to encourage new idea/solution generation within a group

Content Management

Helps you to create and customize your contents to make user and SEO friendly

Task Management

Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting.

Project Management

Helps in managing the projects necessary for streamlining and enhancing the customer relationship management tasks.

Contact Management

Organizing customer data in a centralized location and handling contact details, demographics, transactions, etc.

Document Management

Ability to store and manage various information and documents in electronic format.

Version Control

It gives the team the ability to recall specific versions of a document, code, content, file, or folder that records changes over time.

Synchronous Editing

Allow users to edit the same document at the same time on a simultaneous basis

Audio Video Conferencing

Helps in conducting audio and or video conferencing to allow better discussion and exchange of ideas

Task Management Features

Time Tracking

Helps in tracking the task assigned to different team members or teams

Task Tracking

Helps in tracking the task assigned to different team members or teams

Task Scheduling

Helps in scheduling various tasks for proper implementation of the same

Task Assigning

Helps in assigning the tasks to a team member individually or the team collectively

Reporting (Analytics)

Provides insightful reports and important business metrics to track and measure the outcomes and progress.

Recurring Task Management

Helps in monitoring and tackling the tasks or responsibilities that are needed to be managed on a recurrent basis

Progress Tracking

Helps in tracking and measuring the progress and developments of a task assigned

Gantt Charts

Helps in providing an overall glimpse of your work to adjust your plans in a calendar view quickly

Alerts

Provides reminders or notifications when a deadline is approaching, an upcoming event or a pending task

Collaboration Tools

Interactive tools meant to make the application highly collaborative and encourage teamwork

Resource Management

Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances.

Percent-Complete Tracking

Percentage of work done on estimated items.

Subtasks

Helps to create and manage subtasks that forms part of a larger piece of work to be done

Deadline Management

Allows to set, track, and manage deadlines for tasks, projects, or goals. It ensures that tasks are completed on time, promoting efficiency and productivity.

Comments (Notes)

To encourage discussion, offer feedback, make a note, or clarify a point within a document or application.

Dependency Management

Helps in identifying, documenting, and managing relationships between tasks, resources, and other projects to ensure a project's smooth progression and timely completion.

To-do List

It helps add a list of tasks you need to complete or things you want to do.

Task Prioritization

Facility to rank the tasks in the order you will do it

Workflow Management

Helps in managing and ensuring smooth flow of the tasks assigned to a team or organization

Mobile Access

Allows accessing the software and product/service related information from a mobile device

Gamification

Helps in applying game mechanics to the work environment for better collaboration and engagement

ActiveCollab Pricing

Free Trial

Available

Pricing Options

Premium Plans ( Subscription )

Pricing Plans

MONTHLY YEARLY

Plus $3.17 $3.67 per month

For 3 members

For smaller teams that need a platform for collaboration and managing projects.

Features

Members: Up to 3
Available Storage : 10 GB
Unlimited Projects
Unlimited Tasks, Discussions, and Notes
Assignee + Start and Due Date
Task Dependencies
Activity Log
Mobile & Desktop Apps
Import Projects From Other Apps
Automated Task Scheduling
List and Kanban View for Tasks
Gantt View for Tasks
Project Templates
Recurring Tasks
Unlimited Clients
Client Management
Calendar View
Cloud Storage Integrations (Google Drive, Dropbox)
Personal Timesheet
Stopwatch Time Tracker
Project Level Time Tracking
Task Level Time Tracking

Pro $8.00 $9.00 per user / month

For teams and companies that need to overview the entire workflow in one place.

Features

Members: Unlimited
Available Storage: 100GB (upgradable)
Includes features of Plus plan, plus
Integrations: Zapier, Slack, Webhooks
Expense Tracking
Time Reports
Advanced Reporting

Pro+Get Paid $11.75 $14.00 per user / month

For teams that need to track time, organize, and invoice their projects.

Features

Includes features of Pro plan, plus
Workload Management
Holidays / Days-Off Planning
User Availability
Time Estimates
Company-Wide Timesheet
Invoicing
Project Budgeting
Budget vs Cost Tracking
Project Profitability Report
Online Payments
Quickbooks Integration

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 20/04/2024 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about ActiveCollab Pricing

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ActiveCollab Reviews

User Rating

4.3/5 (Based on 394 Ratings)

Rating Distribution

Excellent
49.7%
Very Good
28.9%
Average
18.8%
Poor
1.8%
Terrible
0.8%

User Sentiments

User-friendly interface, Extensive Integrations, Efficient Task Management, Seamless Collaboration

Limited Customization, Mobile App Functionality, Occasional Bugs, Inconsistent Customer Support

Do You Use ActiveCollab?

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Review Summary

ActiveCollab garners mixed reviews from users across various platforms. While it is praised for its ease of use, project management capabilities, and task tracking features, it also receives criticism for its limited customization options, occasional technical glitches, and lack of advanced features found in competing software. Some users appreciate its intuitive interface and helpful customer support, but others express frustration with its pricing structure and the need for additional plugins to access certain functionalities.

Pros

Robust features: ActiveCollab offers a comprehensive suite of features for project management, task management, and collaboration.
Ease of use: ActiveCollab's intuitive user interface and simple navigation make it easy for teams to adopt and use.
Customization options: ActiveCollab allows users to customize their workspace, fields, and workflows to fit their specific needs.

Cons

Pricing: ActiveCollab's pricing may be higher than some competitors, especially for larger teams or organizations.
Limited integrations: ActiveCollab's integrations with other software and tools may be limited compared to some competitors.
Reporting capabilities: ActiveCollab's reporting capabilities may be limited for some users who need more advanced or detailed reporting.

ActiveCollab Reviews

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