Xap Alternatives: Top 10 Child Care Software in 2025

Our easy-to-use app was designed to take parents on a journey through their child’s early years and school education. It allows teachers to communicate in real-time quickly, effectively, and efficiently with parents about their child’s achievements, milestones, interests, learning, development, and more. We provide software with features that will allow you to reduce costs, improve productivity, be inspection ready and eliminate repetitive, time-consuming paperwork and document filling. Our app will support, assist and educate parents in understanding more about what they can do at different stages of their child’s life to help with their learning and development by becoming more actively involved.

Playground allows childcare programs to generate detailed reports that help them better understand their program and make informed decisions. With its comprehensive set of features, Playground is the perfect solution for childcare programs that want to save time and improve efficiency. It helps childcare providers take control of their business and manage it more effectively. It provides an easy-to-use platform that makes it simple for childcare providers to track children's attendance, manage billing, and organize paperwork. The software helps childcare programs streamline their operations and save time with automated processes. It also simplifies communication between childcare staff, parents, and administrators.

KinderPass platform is a child care management platform that streamlines day-to-day operations for day-care centres, allowing them to focus on what matters most: creating an optimal learning environment that encourages children's growth, creativity, and enjoyment. KinderPass' all-in-one platform makes it simple for nurseries, childcare facilities, and preschools to migrate and operate all of their operations online. With KinderPass, you can take charge of your admissions procedures by controlling enrollments, waitlists, and kid attendance with just a few clicks. You can gather all of your family documents in one place so that you're always ready to welcome new children or to bid farewell to recent graduates. From your central dashboard, KinderPass allows you to manage one or more locations. You additionally get automated staff payrolls, and tuition invoicing, smart-management capabilities and paperless solutions to speed up record keeping. Users can share real-time photo and video updates using the KinderPass app to delight and engage families. Additionally, users get a parent portal that provides them with all of the resources like, learning goals, school fees and payments at all single places.

User-friendly integrated platform available for admin, teachers & parents to communicate, share photos & videos, reports, collect payments, manage classrooms, get notified about the latest activities and much more. Store students and families records digitally and securely (ID Documentations, Allergy Notes, Authorized Contacts, Emails, Numbers). Digitize the center’s communication circle by creating classrooms, adding students, teachers and assistants.

Cheqdin is a Childcare Management software for managing nurseries, out of school clubs, preschools, and childminders. The software offers a Paperless Sign In Out, daily diaries and reports, secure photo and video sharing, ad hoc bookings, staff clock in-out and much more.

DayCareControl.com is child care software. If the kindergarten has a device, the system will request the parent PIN and will show the Teacher/Caregiver that receives the child and if the child is inside of the institution, it requests the Teacher/Caregiver PIN and it will show the Parents or Authorized person to pick up the child. If the kindergarten has a device, the system will request the bar code and will show the Teacher/Caregiver that receives the child and if the child is inside of the institution, it requests a bar code and it will show the Parents or Authorized person to pick up the child.

ChildDiary each child has their own private journal and you can share daily routines and learning stories with parents, inspiring confidence and trust. Parents will love you. Even if you manage to get all the documentation done it is never easy to file and store everything. You also need to ensure that the documentation is always available for inspections.

Daily Connect is a comprehensive task management app that helps childcare centers and preschools to manage their day-to-day processes. The app can be used to share real-time updates including videos, photos, and meals so that parents get to know the timely activities of their children. It allows coordinators to track classroom-wise activities, create reports required by regulators and send checklists to teachers to manage childcare centers efficiently. The app includes a contactless sign-in and attendance tracking feature that enables parents to sign their children in, using a unique PIN or QR code and automatically mark their attendance. With Daily Connect, child centers get access to advanced learning and assessment reporting tools that can be used to record observations and assessments, prepare lesson plans and organize parent-teacher conferences. The app creators have also taken COVID-19 safety protocols under consideration and have added features like health screening questionnaires, child temperature reports, contactless sign-in and more.

Brightwheel is an innovative Child Care Management Software solution that lets users manage attendance, enrollment, learning plans, billing, and parent communication. It is easy to use software that allows users to save up to one hour of their time per day per staff member. The tool is built to work on any device, reduces users’ paperwork, and saves time and money. Users can effectively manage their classroom by letting them streamline their daily schedule using the software. Managing attendance, capturing learning milestones of each child, everything is straightforward and easy with Brightwheel. Brightwheel also helps users with licensing requirements, saves time and effort by automating bill pay and invoicing. The tool also allows users and admins to keep parents updated with information and their child’s growth. It lets them send photos, videos, and messages to parents. Brightwheel keeps staff and students safe by allowing contactless check-in. It stores everything related to children and their family emergency details for users in one secure place.

Illumine is the leading AI-powered childcare management software (CCMS) designed to simplify operations for preschools, daycares, kindergartens, and nurseries. As a comprehensive solution, Illumine offers everything childcare providers need, including enrollment management, billing, attendance tracking, lesson planning, seamless parent communication, and more—all in one platform. Ranked #1 by Software Advice, Capterra, and GetApp, Illumine supports over 3,000 centers worldwide with a system tailored specifically for early childhood education. It is the first CCMS program to integrate AI-driven features, revolutionizing parent engagement, automating lesson planning, and driving effortless business growth. With Illumine, one can create dynamic lesson plans and assessments that align with widely recognized frameworks such as EYFS, Montessori, U.S. state curriculums, and many others. Discover how Illumine makes managing and growing the childcare business easier than ever.

Remini is all about capturing your child's life story, allowing parents, close family and kindergarten teachers to share, update and create ever-lasting memories of your children. All these memories, pictures and quotes will build your child's life story.

Edna App allows childminders, nurseries, pre-schools and reception classes to help keep full records on all children. With the learning journals and observations, you can record observations on children, such as curriculum information and comments on how a child is doing in class. You can build up and view profiles on each child, including recording their timetable, date of birth, and key work. Edna App allows you to involve parents and carers more in what is going on in their child’s educational life through the “parents account” feature. This allows you to give them information on their child in real time, and also enables you to keep data such as phone number, email address, and pick up and drop off authorizations on file. Edna’s tracking tools also enable parents and teachers to keep track on how a child is progressing through the curriculum.

Abacus is an award-winning nursery management software that allows concentrating on providing a warm and loving environment for children, by taking the pain out of carrying out routine administration tasks which take up too much time. To gain more hours during the week to enrich children’s learning opportunities and work in a setting where there’s no time to spare, then Abacus is the perfect nursery software solution. Like every child, the setting is unique and the difference Abacus makes to the way you work becomes clearer over time. Parent provides software management solutions that reduce admin time significantly and offer a free recruitment service to help settings invest in tomorrow’s generation of childcarers.

Procare is proven to be the most trusted and web-based childcare management software solution. Over 35000 child care experts trust this software as it excellently improves child and parent communications, maintains every segment of their daycare, and automates the entire payment process with tuition express. It provides customized modules for handling all the critical functions of early education facilities. Users are able to track down the tool of choice for children-centered businesses like yours. It streamlines the cash flow, saves time, and minimizes their paperwork with ultimate safe and secure payment accommodation. With the Procare cloud management, users can quickly access their data on the go, anytime and anywhere. It simplifies their reports and center security with incorporated hardware solutions. Moreover, this tool completely controls the users building security by using keyless entry systems, easily automating user's reports with Procare's touch tool, or proof positive fingerprint pads for all-in-one payment and report solutions. Overall, it is an ideal tool for monitoring and managing staff and child reports for proper development all while meeting the necessary state requirements.

Educa is an early childhood education software platform for documenting and sharing learning stories and educational programming. Using Educa, teachers can record milestones and share special moments with families using photos, videos, and written updates. Families can access their child’s profile any time, making comments, leaving feedback, and supporting learning at home. Educa facilitates open to feedback, communication, and collaboration to enhance each child's learning journey.

In this digital age, it is essential that parents remain vigilant in monitoring their children's online activities. One way to do this is to limit the amount of time that children spend on their electronic devices. This can be done by setting specific schedules for activities, such as playing computer games or watching videos, and allowing access to certain apps and websites. Additionally, parents can use tools to filter the internet, monitor their children's social media use, and track their location. This will help ensure that children are not exposed to inappropriate content and can help protect them from potential online predators. Furthermore, by monitoring their online activities, parents can also be aware of any cyberbullying or other potentially harmful behaviors. By taking these proactive steps, parents can help keep their children safe and secure while they explore the world of the internet.