Charms Office Assistant Reviews

You can keep track of all people and documents in given organizations (ensembles, in my case), and even use barcodes with specific numbers generated by Charms. These can be scanned to take attendance, check documents in or out, and more. Charms can also keep contact information, help maintain a library of documents in an organized/numerical manner, and provide a calendar for important work-related events.

I dislike that sometimes the system bugs, causing numbers to be double assigned to documents or people. However, it notifies you when this happens. Sometimes the barcodes are not super sensitive, but usually they work just fine.

I would highly recommend that people using Charms keep track of the last number they used to categorize a piece of music or instrument, such that you can easily input the next one you get as a new item without having to search through the system for the last number that Charms assigned you.

It has helped me keep track of enormous music libraries to manage multiple ensembles. With many musicians, instruments, and music scores to keep track of, Charms makes all of this easy. Using the numerical system it imposes for these categories, it is easy to enter either the number/barcode/name/or any basic information (key words) about what you are looking for, and Charms will find it. You can also make subcategories and more to further organize these items.

Charms is nice because it literally holds every piece of data to contact people possible. It is also so user friendly. Both people accessing to put info in, and people looking to send info out can easily follow the clicking instructions to send out messages and Indic effectively.

I don’t think there is too much to dislike. If anything, I would say that you must group things together to keep everything in order and easy to find. So it’s uo to you how organized things are.

This product is easy to use and great for organizing groups of people.

Easily being able to send mass communications out to large groups of people. Also being able to have things and people organized very specifically into accessible groups.

Every administrative task involved in directing a band is housed in one spot.

User interface could be a little more user-friendly

The cost is up there but it's totally worth the investment. Presenting this to parent groups and explaining the benefits that they will realize is often all you need to get the funding to purchase it!

Parent communication and keeping stakeholders informed is much easier with

Charms has several great features for youth music programs like bands, orchestras, and chorus programs. A great "database" for student records includes parent contact information, instruments, school information, etc.. It also allows us to track volunteer information , including their background check status. Student fee management is also good, and allows online payment through paypal.

Recently, they "upgraded" their "skin". While some of it is good, they have been slow to incorporate some needed features, causing us to flip back and forth between the old version and the new. The "accounting" system is great for a booster club but not for an actual nonprofit. The only accounting we do on charms is recording student fees and fundraisers.

Having a cloud-based database of students info that can be accessed by our conducting and administrative staff.

automatically creates a calendar event and sends an invitation when a recipient chooses a time. It also allows someone to quickly rebook an hour or select an option if none of the times it was sent works with their availability.

The application does not have the ability to customize the theme or styles of the meetings. It would be good to allow users to choose among a set of themes to better adapt to the brand of their company.

You can customize the meeting settings, but only send options for 3 days at a time. In my opinion, this is really useful because it simplifies the selection experience for our clients to choose a schedule before.

It allows us to quickly send the customer's links to our availability, where they can choose the moment in which they wish to book and ensure that time interval directly in an email. It provides a comfortable and simple experience for our clients and saves our team's programming time.

It is great for keeping track of all the paperwork of a band program.

Lately they have been having issues with mass email and Google.

This helps with keeping track of finances with the band.

I like that this tool provides a way of organizing a group such as a band or choir. From what I can tell it has all of the features needed from finance to communications. It is a fairly easy way to submit recordings and information.

I find it confusing to use as a family. It starts out that I have to remember the school code to get in. I find the security odd that it identifies a user with their password alone. So there isn't a difference between a parent and a student. If you have more than one student it gets more complex. The reporting on finances also can be confusing to see what is actually owed.

Take it for a spin with a small group before rolling it out everywhere.

It is a tool that is used to handle the communications, events, calendaring and administration of a group, such as a band or choir.