Shoeboxed vs Volopay Comparison

92% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Shoeboxed

Expense Management Software

4.5 181 user ratings

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89% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Volopay

Expense Management Software

4.4 83 user ratings

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Overview

Description

Shoeboxed is a compact receipt scanning and expense tracking software, helping out users turn receipts into data within no time. Receipts generated via Shoeboxed are clearly categorised, legibly scanned and easy to locate as well, ready for audit on the go. Moreover, precise scanning technology and inbuilt OCR/human data verification metrics are incorporated within the same, archiving and digitising individual receipts within a unified cum secured location. The collected receipts are thoroughly verified by professionals and then segregated into different categories/fully searchable documents on the go. An exclusive Magic Envelop service, helps users to get rid of paper piles by dumping them over mails and Shoeboxed gets them transformed into digitalised data in no time. For detailed expense reports both mobile device and web interface can be relied upon. Shoeboxed promises real-time integration with a variety of external platforms like Evernote, Wave, QuickBooks, HP, RightSignature, GoDaddy and more. Read more

Volopay is a spend management tool designed specifically to assist you to avoid time-consuming administrative tasks, a lack of control, and limited visibility. They collect everything a company needs to make payments, from software subscriptions to petty cash, business trips to web advertising, employee reimbursements to vendor payouts. Instant virtual cards are generated by the software to pay for and manage your SaaS subscriptions, vendor payments, and online shopping. From a single dashboard, you can handle bulk vendor payouts, purchase products, and send money to vendors both domestically and internationally. A modern company account that combines corporate cards, credit, money transfers, expenditure reimbursements, and automatic accounting to help you save money. You can even reimburse employees for personal expenses in a smooth manner. Your employees won't have to wait until the end of the month to get paid. You may provide secure physical VISA cards with built-in controls to your employees, allowing them to make payments in any store. Furthermore, they employ security encryption and access methods that are comparable to those used by banks. One of their key objectives is customer privacy, and your information is kept safe with them. Read more

Pricing Options

Free Trial Available
Starts at $18.00.

Free Trial Not Available
Offers Custom plan.

SW Score & Breakdown

92% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

92%
Reviews

91%
Momentum

66%
Popularity

89%

89% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

93%
Reviews

71%
Momentum

67%
Popularity

87%

Features

Total Features	11 Features	11 Features
Common Features for All	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 8 More - Show Less	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 8 More - Show Less

Technical Details

Organization Types Supported	Freelancers Large Enterprises Medium Business Small Business	Freelancers Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud Mobile - Android Mobile - iOS	SaaS/Web/Cloud Mobile - Android Mobile - iOS
Modes of Support	Business Hours Online	Business Hours Online

Reviews & Ratings

User Rating	4.5/5 181 user ratings	4.4/5 83 user ratings
Rating Distribution	Excellent 61.3% Very Good 28.2% Average 7.7% Poor 1.7% Terrible 1.1%	Excellent 60.2% Very Good 28.9% Average 7.2% Poor 0% Terrible 3.6%
User Sentiments	Ease of receipt uploads, Receipt organization and categorization, Accurate data extraction from receipts, Mobile app convenience Slow processing times for receipts, Occasional bugs and glitches, Inaccurate data extraction in some cases, Limited features in the free version	User-Friendly Interface, Easy Expense Tracking, Efficient Virtual Cards, Seamless Integrations Manual Invoice Creation, Occasional System Glitches, Limited Customer Support, Mobile App Issues
Review Summary	Shoeboxed users generally appreciate its ease of use, time-saving features, and accurate data capture. The mobile app is praised for its convenience and the ability to quickly scan and upload receipts. However, some users report occasional syncing issues and suggest improvements to the user interface for better organization. They also express a desire for more robust reporting capabilities and seamless integration with accounting software. Overall, users find Shoeboxed helpful for managing receipts and tracking expenses, but some areas need improvement to enhance user experience and functionality.	User reviews of Volopay highlight its ease of use and efficiency in managing corporate transactions, particularly for expense tracking and reimbursement. Its user-friendly interface, virtual cards, and real-time updates are praised. However, some users reported issues with invoice creation and the mobile app's stability. While customer support is generally well-regarded, some noted occasional delays in resolving issues. The platform's integration with accounting software like Xero is seen as a benefit, but a lack of multi-currency support and features for administrators are frequently mentioned as areas for improvement.
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Pricing

Pricing Options	Free Trial Available Starts at $18.00.	Free Trial Not Available Offers Custom plan.
Pricing Plans Monthly Plans Annual Plans	Startup $18.00 $22.00 per month Professional $36.00 $45.00 per month Business $54.00 $67.00 per month	Premium Cards Custom All-in-one Custom Enterprise Custom
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Alternatives

	Expensify 4.6 4,422 ratings Shoeboxed Vs Expensify Expenday Shoeboxed Vs Expenday Capture Expense Shoeboxed Vs Capture Expense ExpenSys 3.2 268 ratings Shoeboxed Vs ExpenSys Access Expense 4.3 10 ratings Shoeboxed Vs Access Expense	Capture Expense Volopay Vs Capture Expense Access Expense 4.3 10 ratings Volopay Vs Access Expense ExpenseWire 4.2 51 ratings Volopay Vs ExpenseWire Expensify 4.6 4,422 ratings Volopay Vs Expensify Expend 4.7 295 ratings Volopay Vs Expend
	View All Shoeboxed Alternatives	View All Volopay Alternatives