TimberScan Reviews

This program saves times and energy. When an invoice is received our project management can approve this straight from their laptop wherever they may be. If an item is approved by mistake, it is forgiving and can be redirected to the correct approver or rejected by the accounting person who is handling that specific invoice. Best part? NO MORE PAPER INVOICES!

The few cons I noticed is although the program is forgiving, if a person approves an invoice and nobody catches the mistake it will still go through. There is not a way it will catch duplicates or if their name isn’t set up on the job to approve that invoice.

Second, this program is quite slow to reflect changes when pulling information from Sage. If something is updated in Sage and we have to exit the program and re-open it to show the updated information or wait until the program recycles the next day.

This causes our project management team to be more dependable and makes them pay attention to detail for every invoice they are reviewing and approving.

We are eliminating paper use - invoices. We are able to work flow invoices to different departments if something is needed, rather than having invoices sit in a queue that needs to be sorted 1 by 1 each time you open it.

It allows to have more control over the invoicing registration process, the easiest way to scan code, categorize, name, and route every invoice is using its feature of drag and drop and you can inform all the parties that a new invoice is available to work with it by its email notification supporting model.

To clear inactive profiles of user that are no longer assigned to work with TimberScan can get sometimes pretty rough cause every feature that enables roles or specific tasks are not precisely consolidated, if you don't have the proper documentation of every role and aspect enabled to that user it can turn against your flow processes. I particulary don't like the email notification templates.

I would recommend to set the configuration of TimberScan thinking to be set up in a hybrid cloud solution, mostly cause on of the common issues with this solution is the storage allocation that for sure can drain out space in your Database Warehouse or in your Storage Solution so, I would recommend to perform a detailed design to leverage the availability and for sure get the advantage over the mobile solutions that TimberScan has to offer.

With TimberScan we're keeping up the pace to deliver and sync information into our construction and real state ERP core business solution that allows us to perform a consolidation of the invoice codes, categories and supporting docs within TimberScan with a few easy steps.

ease of use and quick implementation/roll out by accounting department to construction execution department

mainly valuable for the construction industry; however should provide the same value to the architecture industry. and processing invoices all day

extracting and finding historical invoices and coding new invoices

Timberscan has great workflow for invoice approval. The ability to create notes or comments on the individual invoices works great and keeps everyone in the loop on what is going on with each invoice. Document markup and importing works great and have very little issues.

While Timberscan tech support is very good and responsive there always seems to be a compatibility issue with something. We are happy with the quality of support and techs are very good at knowing their software. Timberscan has implemented an automatic update system recently and while it works well it requires everyone to be out of the system and a lot of times users forget to log out.

If you are using Sage 300 Timberline and looking for a software product other than Sages own document management software, Timberscan is a great product and works well.

We use Timberscan for invoices that come in from venders. Timberscan allows us to scan and index the invoices. The new digital invoices are attached to the correct information in Sage 300. Then we are able to have users that the invoice pertains to as well as their managers sign off and approve invoices.

This sends me notifications when I have invoices to approve. It is quick and easy to see the invoices and approve them.

There are a few steps to approving the invoice. Especially when you only have one invoice to approve and not a batch, this can be annoying. I know it's to ensure you don't accidentally approve something you don't want to but it seems like overkill to me.

It's simple and functional and ties to our accounting software. Check to make sure that it will integrate with your existing system before considering.

We use TimberScan to route invoices through approvers. This helps us to control costs and keeps the right people informed about the cost and progress of various projects.

I enjoy the efficiency and process speeds.

I do not like the occasional error or loss of information as it transfers from Timberscan to TImberline.

I am solving an invoice entry efficiency issue. I have been able to enter invoices and share them with accounting in real time.

The ablity to get electronically signatures from managers in other states paperless.

If someone didn't approve invoices in the appropriate amount of time invoices would sit and could sit. I would like more flags more notifications sent to approvers to in a since harass them until they approve.

We had multiple locations in different states. Off site managers needed access to approve and review invoices in a faster time line. This program allowed us to work remotely and together faster to turn payment around quicker.

This program allows integration between Project Managers and the Timberline accounting system. Giving the field personal the ability to approve invoices on the fly without paperwork.

The interface is a little disconnected. It should not have to open a new window to preform its main function. I feel like the ease of use is there but not in the clearest manner. I still have people I have to show how to use the program just in lesser steps.

Great for offices with several project managers or departments that need to approve each job cost. Helpful in that it will read and input the info for you as it learns each vendors invoice.

Ease of paper flow. Giving the option to approve invoices from anywhere is helpful to not lose paperwork or send it to the wrong person in the office.

Setting up Routings with ownership of departments and accounts assigned to associates

Technical Support has not always been fast

It is a good solution for capturing batches of invoices, coding them for jobs and accounts and importing the data into Sage.

Capturing copies of invoices and assigning approvals relatively easily

This is a way of electronically distributing invoices to our different team members to code invoices and route them back. It helps eliminate or reduce the chance for invoices to get stuck in an inbox or mailbox.

It is extremely expensive in my opinion. You pay per user as well as a service fee for their help desk for EVERY USER. The help desk is not very helpful and can rarely solve the problem. I have often tried to stop that part of our contract, but there are small features they get you with that are needed, like user setup.

If you have a small company or basic setup, this program can work well for you. It is harder if you have a lot of varying factors.

It helps eliminate or reduce the chance for invoices to get stuck in an inbox or mailbox. We had issues with managers losing invoices all the time because they didn't give them to our Accounts Payable Department. We can ask all trades and suppliers to only email now and it helps cut down on late payments.