BookWhen vs CalendarHero Comparison

91% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

BookWhen

Appointment Scheduling Software

4.9 604 user ratings

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88% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

CalendarHero

Appointment Scheduling Software

4.7 99 user ratings

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Overview

Description	Bookwhen is an online booking management platform that is used to handle reservations of any size, including outdoor activities, one-on-ones, music festivals, and so on. It enables you to give out free tickets or charge a fee and take payments online with reminder emails, waiting lists, and automatic confirmation options. With BookWhen, attendees are in charge of their own reservations, including transfers and cancellations. It provides features for attendee list, quick check-in and reporting that allow you to keep track of your reservations. You can customize your booking forms for each event, include disclaimers and check replies, and marketing opt-ins as attachments. You can accept payments online using a payment provider of your choice, offline through a 'pay later' feature. The platform enables you to set up email reminders before the event at a time that you choose. You can customize the field replies on the registration to ensure you have all of the information you want. Additionally, you can create a variety of ticket kinds for any event, such as VIP tickets, group/family tickets, and course tickets. Read more	CalendarHero helps teams do their best work by making the process of connecting people effortless and intelligent. Use pre-configured meeting types, turn on the AI settings, or customize meeting details like video conferencing, duration, and availability for faster scheduling. You can quickly schedule group meetings with ease with intelligent group algorithm and shared availability features like On-behalf, Round-Robin, and Collective. Simplify paid sessions by making it easy for your clients to book time with you and make a payment simultaneously, powered by Stripe. Read more
Pricing Options	Free Trial Available Starts at $12.50. Offers Free-forever and Custom plan.	Free Trial Available Starts at $8.00. Offers Free-forever plan.
SW Score & Breakdown	91% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 92% Reviews 82% Momentum 66% Popularity 84%	88% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 95% Reviews 68% Momentum 64% Popularity 78%
SaaSworthy Awards	# 15 Fastest Growing # 12 Most Popular	Not Available

Features

Total Features	9 Features	10 Features
Common Features for All	Appointment Scheduling Helps in scheduling and managing all necessary appointments Automated Scheduling Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates Calendar Management Helps viewing deadlines, upcoming events, handle or add new appointments, etc Class Scheduling Helps tutors or educational institutes at large to schedule academic and or vocational training classes Employee Scheduling Helps in creating, processing and automating the employee schedule Group Scheduling Helps in scheduling group meetings with multiple numbers of attendees Meeting Room Booking Helps managing meeting room schedules and offers a simple interface to book the appropriate booking room Multi-Location Scheduling Helps in managing schedules and confirm reservations/booking from multiple locations Online Scheduling Helps in automating and monitoring the scheduling tasks virtually automatically Payment Processing Helps to manage automated transactions across various online channels Reservations Helps in making as well as canceling reservations online and also assist in rescheduling them (if necessary) + 6 More - Show Less	Appointment Scheduling Helps in scheduling and managing all necessary appointments Automated Scheduling Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates Calendar Management Helps viewing deadlines, upcoming events, handle or add new appointments, etc Class Scheduling Helps tutors or educational institutes at large to schedule academic and or vocational training classes Employee Scheduling Helps in creating, processing and automating the employee schedule Group Scheduling Helps in scheduling group meetings with multiple numbers of attendees Meeting Room Booking Helps managing meeting room schedules and offers a simple interface to book the appropriate booking room Multi-Location Scheduling Helps in managing schedules and confirm reservations/booking from multiple locations Online Scheduling Helps in automating and monitoring the scheduling tasks virtually automatically Payment Processing Helps to manage automated transactions across various online channels Reservations Helps in making as well as canceling reservations online and also assist in rescheduling them (if necessary) + 7 More - Show Less

Technical Details

Organization Types Supported	Large Enterprises Medium Business Small Business	Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud	SaaS/Web/Cloud
Modes of Support	Business Hours Online	Business Hours Online
API Support	Available	Available

Reviews & Ratings

User Rating	4.9/5 604 user ratings	4.7/5 99 user ratings
Rating Distribution	Excellent 92.5% Very Good 5.5% Average 0.3% Poor 0.3% Terrible 1.3%	Excellent 78.8% Very Good 15.2% Average 2% Poor 2% Terrible 2%
User Sentiments	Excellent Customer Support, Easy to Use Interface, Wide Range of Features, Extensive Integrations Lack of Refund Options, Inadequate Free Plan, Occasional Technical Issues, Limited Communication Features	Occasional Time Zone Issues, Learning Curve for Complex Features, Limited Customization for Embedded Pages, Occasional Syncing Issues
Review Summary	Overall, Bookwhen receives positive feedback from users, earning high praise for its user-friendly interface, ease of use, and time-saving capabilities. Customers appreciate its comprehensive features, such as online booking, scheduling, and payment processing, which enhance their business efficiency. The platform's integration with various tools and applications is also well-received. While some users have reported occasional technical glitches and customer support delays, the majority express satisfaction with Bookwhen's services and recommend it as a reliable solution for managing appointments and reservations.	Calendar Hero is lauded for its user-friendly interface, time-saving automation, and seamless integration with popular calendar and communication platforms. Users appreciate its ability to schedule meetings across multiple calendars, prioritize attendees, and send reminders. However, some reviewers mention a steep learning curve with its customization options, a lack of dedicated mobile app, and concerns about data privacy due to the AI-powered features. Despite these minor drawbacks, Calendar Hero is considered a powerful tool for streamlining scheduling and enhancing productivity.
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Pricing

Pricing Options	Free Trial Available Starts at $12.50. Offers Free-forever and Custom plan.	Free Trial Available Starts at $8.00. Offers Free-forever plan.
Pricing Plans Monthly Plans Annual Plans	Free Free Lite $12.50 $15.00 per month Standard $24.16 $29.00 per month Plus $49.16 $59.00 per month Enterprise Custom	Basic Free Professional $8.00 $8.00 per month Team $12.00 $12.00 per user / month
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Alternatives

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	View All BookWhen Alternatives	View All CalendarHero Alternatives