Airbase vs Coupa Expense Management Comparison

94% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Airbase

Expense Management Software

4.9 1,492 user ratings

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84% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Coupa Expense Management

Expense Management Software

4.3 126 user ratings

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Overview

Description

Airbase is a modern expense management tool that helps you to automate AP accounting. Instead of the ad-hoc request process, it deploys pre-approved policies that work efficiently and consume less time in comparison to other software of this kind. It also helps in the identification of duplicate requests being made by the employees. The contracts and invoices can be retrieved during approval. Unlike the lacklustre system of approval in other applications, in which you need to open the app, approval in Airbase can be done via email without any need to log into your Airbase account. The software brings all payment methods on a single platform. Be it virtual cards, physical cards and ACH transfers/checks, transactions being made through them are automatically logged into the database. Moreover, it also provides different cards for each vendor, which assuages the possibility of fraud and unauthorised auto-renewal. Besides in-app features, Airbase also has a robust support team ready to help you with any queries. Read more

Coupa Expense Management is an appropriate travel and expense management solution that helps companies identify their savings, ensure end-to-end control over expenses and boost growth. The solution makes users monitor a variety of pre-approved and post-approved spendings in one place, besides measuring program wise performance and identifying savings related opportunities, accordingly. Accountants can track real-time prices for airline and travel expenses to help their companies capture significant savings when prices get low. Also, they can detect fraud and errors effectively with the help of the Spend Guard facility, powered by Community Intelligence. With Coupa Expense Management’s SmarterTrip feature, companies can easily track business expenses based on location by automating receipt capture, mileage tracking and more. Further, with advanced OCR technology, it saves users time by eliminating manual data entry processes. Spend analysis, strategic sourcing, treasury management, supplier monitoring and supply chain designing & planning are some of the essential features of this software. Read more

Pricing Options

Free Trial Not Available
Offers Free-forever and Custom plan.

Free Trial Not Available
Offers Custom plan.

SW Score & Breakdown

94% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%
Reviews

83%
Momentum

70%
Popularity

88%

84% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

95%
Reviews

75%
Momentum

60%
Popularity

63%

Features

Total Features	14 Features	12 Features
Common Features for All	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 11 More - Show Less	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 9 More - Show Less

Technical Details

Organization Types Supported	Large Enterprises Medium Business Small Business	Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud Mobile - Android Mobile - iOS	SaaS/Web/Cloud Mobile - Android Mobile - iOS
Modes of Support	Online	Online

Reviews & Ratings

User Rating	4.9/5 1,492 user ratings	4.3/5 126 user ratings
Rating Distribution	Excellent 87.9% Very Good 10.5% Average 1.1% Poor 0.2% Terrible 0.2%	Excellent 49.2% Very Good 37.3% Average 8.7% Poor 0.8% Terrible 4%
User Sentiments	Not Available	User-Friendly Interface, Efficient Mobile App, Seamless Expense Tracking, Extensive Integrations Complex Report Configuration, Occasional Software Glitches, Inconsistent Customer Support, Limited Customization Options
Review Summary	Airbase is a popular platform for expense management, praised for its user-friendliness and efficient features, particularly its virtual card capabilities. Users appreciate the platform’s ease of use and integration with various software, including Slack and NetSuite. Common benefits include faster expense approvals, streamlined purchase order processes, and improved control over spending. While some users cite limited reporting options as a drawback, Airbase is generally considered a robust and reliable solution for businesses of all sizes.	Users praise Coupa Expense Management's user-friendly interface, intuitive design, and ease of use. They appreciate its robust expense tracking features, including receipt capture, policy compliance checks, and real-time visibility into spending. Additionally, users find the reporting capabilities to be comprehensive and customizable, enabling them to gain valuable insights into their expense data. Reviewers commend Coupa's excellent customer support, noting the responsiveness and helpfulness of the support team. However, some users have reported occasional issues with system downtime and glitches, as well as limitations in the mobile app's functionality.
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Pricing

Pricing Options	Free Trial Not Available Offers Free-forever and Custom plan.	Free Trial Not Available Offers Custom plan.
Pricing Plans Monthly Plans Annual Plans	Essentials Free Growth Custom Enterprise Custom	Coupa Expense Management Custom
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